Office Administrator: Alpha Force Security

900 250 Creative Jobs in Kenya
Creative Categories: Marketing & Communications
Timings: Full Time
Job Locations: Nairobi
Pay: Salary
Individual/Business: Individual

Background

Alpha Force Security is a growing security service provider in Kenya with a vision to provide dependable and reliable security services to the domestic and commercial sectors. Alpha Force security offers professional, high end and highly qualified security and 24-hour guard services. Their workforce stands at 100+ guards across the country and still steadily growing.

Job Summary

Alpha Force is seeking an Office Administrator to join their team! You will be responsible for ensuring the efficient operation of the office by providing administrative support, managing office resources, and facilitating effective communication within the organization. The role requires a proactive and organized individual with excellent communication skills.

Key Responsibilities

a.) Administrative Support:

  • Manage office correspondence, emails, and phone calls.
  • Coordinate and schedule meetings, appointments, and events.
  • Prepare and distribute internal and external communications.

b.) Office Operations:

  • Maintain office supplies and equipment, ensuring they are well-stocked and in working order.
  • Order office and cleaning supplies as needed.
  • Oversee the day-to-day running of the office, including space management and office cleanliness.
  • Handle incoming and outgoing mail and packages.

c.) Communication:

  • Serve as a point of contact between staff and management.
  • Ensure effective communication within the organization.
  • Manage and update contact lists.
  • Support cold calling of new and old clients to ensure delivery of quality services.
  • Support posting of social media posts and management of the content calendar.

d.) Records Management:

  • Maintain and organize office files and records.
  • Assist in the development and implementation of record-keeping procedures.

e.) Financial Administration:

  • Assist with basic financial tasks such as expense tracking and invoicing.
  • Collaborate with the finance department for budget monitoring.

f.) Human Resources Support:

  • Assist in onboarding new employees.
  • Maintain employee records and assist with HR-related tasks.

g.) Event Coordination:

  • Support the planning and execution of company events and functions.
  • Coordinate logistics for meetings and conferences.

The Office Administrator will report to the Finance and Operations Manager

Working Conditions

The position is a full-time role, operating within standard office hours, Monday to Friday from 8:30am to 5:30PM. Some flexibility may be required to accommodate specific tasks or events.

Benefits

  • Competitive salary commensurate with experience
  • Paid time off
  • Health Insurance

How to apply

Interested candidates are requested to submit the following:

  • Letter of motivation highlighting your security and sales experience.
  • CV (No pictures please)

Please note:

  • Alpha Force security does not charge any fee for recruitment.
  • Alpha Force security does not discriminate in its recruitment process and welcomes all qualified candidates to apply.
  • Only Shortlisted candidates will be contacted for an interview.
  • Please no phone calls about the role.

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